How long are files kept active?

Files are typically kept active for a duration determined by organizational policies or regulatory requirements. The one-year timeframe for keeping files active ensures that they are readily accessible for operational needs, audits, or any compliance checks that may arise. This duration is often considered a standard period that balances the need for data retention with the efficient management of storage resources.

Keeping files active for a year allows sufficient time for any immediate reference needs, review processes, or necessary updates. After this period, files may be archived or disposed of, depending on the organization's data management policy. This practice helps maintain an organized system while also adhering to privacy regulations or industry standards that dictate how long certain types of information must be retained.