How long should supporting documents for the MBAPS be retained?

The requirement to retain supporting documents for the Marine Fuel and Oil Handling Procedures (MBAPS) for a period of three years is based on regulatory standards that prioritize accountability and traceability in fuel management operations. Keeping these records for this duration allows for thorough inspections and audits, ensuring that any discrepancies can be investigated and addressed appropriately. It also supports the need for maintaining a clear historical record of fuel handling practices, which can be necessary for compliance and regulatory review.

Retaining the documents for three years strikes a balance between ensuring that all relevant information is accessible for a reasonable period while not overwhelming the facility with excessive archival obligations. This time frame aligns with various industry practices and regulatory guidelines, demonstrating a commitment to safety, quality, and environmental stewardship in fuel handling processes.